Room Draw 2011

Room Draw 2011 is quickly approaching. Room Draw numbers went out to Claremont McKenna College students yesterday, Senior Apartment selection is Monday, March 28th at 5:15pm and Dorm Room Draw starts Tuesday.

The Forum is your best source of information for Room Draw numbers, live updates and answers to every Room Draw question you could possibly imagine.

Want to see how your number compares to others? Here is a complete list of the 2011 Room Draw numbers for your convenience.

Check in with the Forum for live, up-to-date room selection information, complete with color-coded floor plans.

Below is an email from Dean Castro with everything you need to know about Room Draw 2011:

 

Apartment Selection and Residence Hall Room Draw 2011

This memo contains instructions for both the Apartment Selection and Residence Hall Room Draw processes. Be sure to note all deadlines and requirements, including paying dorm damage charges, room retention, and requesting to live off campus.

Residence Hall Room Draw:

All students who are not retaining their room, who were not approved to live off campus, or who did not get an apartment through the Apartment Selection process, must participate in the Residence Hall Room Draw process. For all students who paid dorm damages prior to the March 9 deadline, random computer-generated lottery numbers will be assigned within each class, based on the matriculation class designations (see below). Seniors select rooms first, followed by Juniors, then Sophomores and Freshmen. If you fail to pay your dorm damage of $50 or more by Wednesday, March 9, 4:45 pm, you will be given a lottery number at the end of your class.

Your individual lottery numbers will be emailed to you, along with a Room Draw schedule and instructions, on or before March 23. In addition, lists of all lottery numbers, sorted both alphabetically and numerically, will be sent to the CMC Forum for posting.

PLEASE NOTE:

Exchange of priority numbers, falsifying documents, tampering with dorm charts, harassing, threatening or coercing another student into either leaving his or her chosen room or altering his or her room selection will result in judiciary action, loss of right to a room, and/or loss of the privilege to participate in the room draw process. In such a case the offending student’s room will be assigned by the Assistant Dean of Students/Director of Residential Life.

Matriculation Class Designation:

Your matriculation class designation is determined by your matriculation group at CMC. All students who entered together as freshmen in Fall 2010 are designated “Freshman,” all who entered together as freshmen in Fall 2009 are “Sophomores,” all who entered together as freshmen in Fall 2008 are “Juniors,” and all who entered as freshman prior to Fall 2008 are “Seniors.”

The matriculation class designation for transfer students is based on projected graduation date.

Proxies (Room Draw Only):

If you are unable to attend Room Draw in person, you may assign a proxy to choose a room for you. After you receive your lottery number, but prior to Room Draw, see Lyn Hughes in the Dean of Students Office to register your proxy. You must come to the Dean of Students Office in person to assign your proxy. Your proxy will not be able to select a room for you during Room Draw unless you have registered them as your proxy in advance. Anyone who does not attend Room Draw or send a proxy will have a room assigned over the summer by the Assistant Dean of Students/Director of Residence Life.

Roommates (Residence Halls only):

Those who choose to be roommates for the 2011-2012 academic year must go through Room Draw together, using the better of their two lottery numbers (or higher Room Draw ranking). If only one of the two is able to attend the selection, a proxy must attend for the student who is unable to attend. One roommate may serve as a proxy for another. Proxies must be registered ahead of time with Lyn Hughes in the Dean of Students Office, as specified above.

During the room selection process you will be choosing a room or a roommate for the entire 2011-2012 academic year. Once you have selected your room and roommate through the Room Draw process your decision will be binding for the full academic year and no additional changes will be made. You are responsible for the choices you make during the Room Draw process, and you will need to work out any conflicts that may arise between you and your roommate.

North Quad Half-Suites:

In North Quad suites, groups of four students may draw into either both rooms facing north, or both rooms facing south. In the pod suites, students may draw into either both eastern rooms, or both western rooms. You may not draw into one northern and one southern room in traditional suites, nor one eastern and one western in the pods.

To exercise this housing option, all four students in the group must arrive together, and will draw based on the best lottery number of the four. If there are no half-suites available when your four-person group enters Room Draw you will need to split up and follow the instructions for roommates (see above). This may include one of the pairs leaving to draw at a later time if their lottery numbers are scheduled for a later time. Also, if any member of the four-person group withdraws from their selected room after Room Draw, the remaining roommates will be reassigned to a new location at the discretion of the Assistant Dean of Students/Director of Residential Life.

Drawing a Double Room Without a Roommate:

If you would like to draw into a double room without a roommate, you must request permission from Fid Castro, Assistant Dean of Students/Director of Residence Life in the Dean of Students Office in writing. You will not be allowed to draw into a double room without a roommate unless you have written permission.Anyone granted permission to draw into a double room without a roommate will be placed in the housing pool with all new (freshmen and transfers) and readmitted students, and will be assigned a roommate over the summer.

Class Quotas:

Approximately 10% of each residence hall is reserved for new students. New students are not permitted to live in the student apartments.

Meal Plans:

Students living in the residence halls must select a meal plan at Room Draw. Students living in the apartments have the option of selecting a meal plan but are not required to have a meal plan. Meal plan options are: 16 meals per week ($160 board plus),14 meals per week ($140 board plus), 12 meals per week ($120 board plus), or 8 meals per week ($80 board plus).

If you have previously received permission to be off the meal plan for medical reasons you must submit a new letter from your physician stating why you should remain off the meal plan for the 2011-2012 academic year.

Off-Campus Living Option:

A maximum of 60 students will be granted permission to live off campus for the 2011-2012 academic year. To request permission to live off campus you must pay your dorm damages by March 9 (if $50 or more), and complete a request form prior to5:00 pm Monday, March 21. You will be notified by Wednesday, March 23 if you have been granted permission to live off campus. DO NOT sign a lease until you have been notified that you are approved to live off campus. If granted permission, you will be removed from the lottery process and may not participate in Room Draw. Married students and students with dependent children are automatically granted off-campus status and do not need to participate in Room Draw.

Students who are denied permission to live off campus may be granted permission at a later date under the following conditions: 1) a student on the off-campus list wishes to move into the space to be vacated on campus, and/or 2) the move is approved by the Assistant Dean of Students/Director of Residential Life. Students who move off campus without permission may be charged the full 2011-2012 double room rate and face judicial action.

Gender Designations:

Apartments:

There are no predetermined gender designations for any of the apartments.

Residence Halls:

The CMC residence halls have single-gender rooms, but some buildings have co-ed floors. Beckett and Marks halls have co-ed floors with single gender bathrooms. The second and third floors of Stark Hall are also co-ed with single gender bathrooms. The rooms and floors in Claremont Hall have no predetermined gender designation although each room will be a single gender. A gender ratio for Claremont Hall will be fixed in advance and male and female students may select any room in the building during Room Draw until the gender limits are met. Each floor will have both male and female designated bathrooms. In Beckett, Marks, and Stark the gender split is generally down the center of the hall, with men living on one side and women on the other.

No other Mid or South Quad residence halls will have co-ed floors for the 2011-2012 academic year.

Maps showing the gender of specific rooms will be posted in the windows of Armour Conference Room in Heggblade by Monday, March 28.

Substance-Free Residence Hall (Stark):

Stark Hall is a substance-free living environment and by choosing to live in Stark you agree to not bring alcohol or tobacco products into the building. The Residence Hall License Agreement includes an agreement to not bring these substances into the building, and to not allow your guests to do so. You may review the actual license agreement by seeing Lyn Hughes in the Heggblade Center.

Smoking:

CMC has a “courtesy policy” for smoking in student rooms (See page 10 of The Guide to Student Life).

Claremont Hall is a non-smoking hall, in accordance with the environmental guidelines that determine its Leadership in Energy and Environmental Design (LEED) Rating.

 

ROOM DRAW 2011 - TIME SCHEDULE

SENIORS and JUNIORS

(and proxies for those groups)

will report as follows on

Tuesday, March 29

SOPHOMORES

(and proxies for Sophomores)

will report as follows on

Wednesday, March 30

FRESHMEN

(and proxies for Freshmen)

will report as follows on

Thursday, March 31

Lottery Number Lottery Time

Lottery Number Lottery Time

Lottery Number Lottery Time

Seniors

Sophomores

Freshmen (FR)

1000-1030 6:00pm

4000-4030 6:00pm

6000-6030 6:00pm

4031-4060 6:20pm

6031-6060 6:20pm

Juniors

4061-4090 6:40pm

6061-6090 6:40pm

2000-2030 6:20pm

4091-4120 7:00pm

6091-6130 7:00pm

2031-2060 6:40pm

4121-4150 7:20pm

6131-6170 7:20pm

2061-2090 7:00pm

4151-4199 7:40pm

6171-6210 7:40pm

2091-2120 7:20pm

6211-6250 8:00pm

2121-2199 7:40pm

6251-6999 8:20pm