The ASCMC Executive Board met from 6:30 pm to 8:00 pm this Sunday in the Claremont Hall courtyard to discuss Pirate Party planning, club finding, and multiple other issues. Cristina Lee ’18, Vice President of Student Activities, started off the meeting by informing the board of the changes for this year’s Pirate Party. Lee noted that there will be a table outside of Collins selling shirts on Tuesday and Wednesday. On Thursday, the table will begin handing out vinyl wristbands. ASCMC members at the table will place a wristband on each student’s right arm, which they will then leave on until the end of Pirate Party. These wristbands will be differently colored for each school. ASCMC and the Dean of Students office hope that color-coding the bracelets will increase accountability for students from other schools since it will be easier for CMC to identify students from their home institution. The RAs, ASCMC, and DOS will have the ability to cut off the wristbands of people behaving inappropriately, thereby forbidding them to re-enter the party. Wristbands will also be available from 9AM to 12PM on Saturday

This year there will be 3 food trucks, inflatables, a face painter, and a balloon artist at the party. ASCMC is bringing in barricades, tents, tables for beer pong, and 7,000 bottles of water. They will use the tables made by the Art Council for snappa. Board members will begin set-up at 7:00 am, and Blumm emphasized that all members should also be prepared to help out whenever needed and plan to clean up at 5:00 pm.

Other members provided their own comments and suggestions. Kathryn Chakmak ’16, Class of 2016 President, advised that Board members be prepared to talk to the Deans, and Event Commissioner Dean Sagafi ’18 recommended that students hold their friends accountable to following the rules. Finally, observer Haley Goodman ’17 recommended that ASCMC provide sunscreen. Joey Yamada ’18, Class of 2018 President, and Chakmak noted that the alumni and each different class have their own space before the party, but emphasized that although people can mingle between the underclassmen brunches they cannot attend the senior brunch at the apartments. Chakmak said that if underclassmen are allowed at the apartments, the complex will become “Pirate Party 2.0.” Blumm emphasized that no parties can occur  anywhere on campus (especially in North Quad); if they do and alumni or the Dean of Students office complains, the tradition of Pirate Party may not continue. After discussing Collins’s extended hours and possible alcohol provision at Pirate Party, the Board finished their discussion about Pirate Party and shared updates from the past week.

Jessica Winssinger ’19, Clubs and Organizations Chair, reported that the budgeting process was complete. It was especially difficult this year since there were $165,000 of requests but only $90,000 to allocate.

Tyler Finn ’17, Presidential Advisor, reached out to student bodies from each of the schools that formerly employed the current candidates for the Dean of Students position, which are Colgate University, Lehigh University, Harvey Mudd College, and California Institute of the Arts. He is attempting to receive feedback from students at those institutions about the candidates.

Chandler Koon ’19, Events Manager, reported that he is planning the setup and details for Thesis Party.

Daniel Ludlam ’18, Dormitory Affairs Chair, reported some statistics from the room draw exit poll. He wants to look into demand for more substance-free housing and more housing blocks in Mid Quad and South Quad.

Lee reported that she is still searching for the speakers that were stolen from TNR.

Alejandra Vázquez Baur ’17, Presidential Advisor, reported that she is working with the heads of affinity groups to set up weekly group meetings. During these sessions, she plans to summarize ASCMC actions, get feedback, and determine what ASCMC can do to be a helpful liaison for these groups.

Patrick Elliott ’19, Diversity and Inclusion Chair, reported that the diversity training held last Thursday was a success. He plans on helping the First Year Guide program develop a training session for orientation. He also plans on meeting President Chodosh regarding the resource center this week.

Blumm updated the Board about the Robert Day School’s upcoming move and how their new space will be furnished. He reminded the board that the reimbursement deadline is May 1st.

Next, Winssinger brought up the debate surrounding Forum funding. The Forum’s recent independent status from ASCMC has created problems for the publication in terms of funding since it is now treated as a club. Haley Goodman, the editor-in-chief, presented a decreased budget and reported that advertising revenues only bring in $1600 for the publication. She is currently working to create an endowment that would return about five percent interest a year to the Forum, but it will take around 5 years to establish. The publication also relies on donations from alumni. The current request for $6,000 will act as a buffer in case fundraising efforts over the summer don’t go as planned; however, the 5-year plan presented gave the members a clear enough picture regarding the future funding of The Forum.

Winssinger informed the members about decreased funding for clubs on campus, emphasizing the 5 percent and $1000 decrease in funding for the Model UN and Mock Trial Club, respectively. However, it was clarified that discretionary funding would be available to the clubs on submission of a proposal up to the amount that was initially requested. Winssinger stated that this sudden surge in funding requests was due to the addition of new clubs and affinity groups on campus. These groups were funded via the discretionary fund, which lead to an increased pressure on the budget in terms of fairly funding all requests.

She added that this is an attempt on behalf of ASCMC to allow clubs to explore other options available on campus to effectively fundraise. The members also agreed that it isn’t feasible to spend $30,000 of the available funds on speakers and that the clubs should think of ways to outsource such tasks and fundraise to be able to invite the desired speakers and guests.

Finn updated the members about the efforts made by ASCMC to improve transparency. This meeting’s location in Claremont Hall and the release of the ASCMC Skim of Executive Board minutes were the first steps taken to being more accessible and transparent to the student body. Sami Malas ’19 will also be displaying these minutes on Collins’ televisions along with advertisements for Pirate Party. Elaine Sohng ’17, Presidential Advisor, suggested handing out handbooks called “An Insider’s Guide to CMC” during orientation to allow incoming students to have a better grasp of what life at CMC really entails. She also mentioned the need for a working group of Executive Board Members to oversee DOS activities to ensure that they are held accountable for their actions. She added that a big part of ASCMC’s responsibility towards the student body is making sure that DOS understands student needs and takes required action to fulfill these needs and that this body would serve this exact purpose.

Thomas Schalke ’18 suggested the creation of a Google Drive to not lose any important updates or notes and to effectively share them with the rest of the Board. This Google Drive will be divided into multiple folders, based on the different roles such as Budget, Events, Senate Meeting, etc. which will be shared with the members as needed. Blumm seconded the idea saying that this would greatly simplify and organize a lot of the content.

Blumm also spoke about the proposal to get feedback from the RAs regarding student events in order to know what is happening on campus and where.

Finn clarified that ASCMC funds can’t be used to purchase apparel for the student body due to the consumption and property rights conflict; however, a few members felt that this topic warrants more discussion.

The meeting ended with an events debrief from Dean Sagafi. He updated the members about the good turnout at Prospie TNC.