After approving the previous week’s meeting minutes and providing fellow members with updates, the ASCMC Executive Board transitioned to an open forum and proceeded to discuss developments in the proposal for a new Student Judicial Board, the drafting of a student social contract, debriefings of the weekend’s parties, and budgeting for the upcoming year.
Continuing the discussion from last week, Director of Event Management Zachariah Oquenda ‘16 updated the board on the progress of the proposal for a Student Judicial Board. They expressed concern that two-year terms would be too long and preclude many students from applying. Chief Financial Officer Aviv Caspi ’16 suggested “a year-long term that [the SJB] could start either in the fall or spring,” which would allow for the board to be comprised of new and veteran members simultaneously, and most members seemed to be in favor of this idea.
Another point of debate was how the proposed body would interact with the Dean of Students’ office, including how to determine whose jurisdiction a case would fall under and what kind of oversight DOS would have of the new group. Presidential Advisor Moe Abdul-Rahim raised concerns over the reporting process, wanting to ensure that students had multiple ways to open a case with the SJB. After various comments on this aspect of the proposal, the board acknowledged the need to focus on maintaining multiple safe and confidential avenues (one of which is likely to be via the RAs) for students intending to file a report, as well as making explicit the options those students have for proceeding after they submit their complaint, barring that the incident doesn’t require the board to turn the case over to DOS. Oquenda said that he would continue to work on the proposal and make amendments based on the board’s discussion.
Development of a student contract (currently in-progress) also entered the discussion, being closely related to the scope and design of the SJB. Class of 2016 President Ben Turner ’16 mentioned that the contract should make sure not to overlap too heavily with the Guide to Student Life. After acknowledging the various comments, Abdul-Rahim said that he would continue to work on the draft and is planning on reaching out to students who might be opposed to a contract like the one being composed to hear their insights. The next iteration of the draft will (tentatively) be presented to the board next week.
The meeting then moved to a debriefing of the events from the past weekend, including the Disney Scavenger Hunt TNC, Eeyore’s Birthday Party, and Marathon Party. All three events appeared to have gone smoothly, though Marathon Party presented its coordinators with a fair amount of logistical demands. Dorm Affairs Chair Elaine Sohng ’17 complimented the team responsible for hosting prospective students on a successful weekend of visits.
The remainder of the meeting was spent largely on the budgeting process, which is currently underway. One item at issue was student security, which is currently $2,200 over its projected budget due to mandated increases in event staff imposed on them by Campus Safety. After some discussion, Caspi was able to find funds that could be reallocated to cover the additional cost, and despite this (along with the $3,000 that was needed to cover damages dealt to the Space X tent), he confirmed that ASCMC would still emerge budget-neutral. This debate reaffirmed the need to continue to grow their $10,000 rainy day fund, which, Caspi remarked, at its current volume is not sufficient to handle emergency expenditures. Campus Organizations Chair Anna Zimmerman ’17 also gave a brief update on the 5C budget hearings, attended by herself and Caspi, which sparked the proposal of debate to take place at a later meeting on assessing whether specific clubs (and the CMC student body) would benefit more from 5C or CMC-only membership. Lastly, members offered suggestions for something to replace the yearbook this year and tasked Class of 2014 President Laura Epstein ’14 with recruiting any interested seniors in compiling an alternative.
The meeting then adjourned so that members could evaluate applications for the Berger Awards for outstanding members of the senior class; the board will likely submit four nominations each for a male and female recipient, from which DOS will then pick.